For what purpose? Creation, maintenance and management of the reference information system optimizes interaction between the company's departments and facilitates the centralization of employees' actions. At first, problems in working with reference information are possible.
In this article:
The essence of normative and reference information
Objectives and tasks of software for managing reference information
Functions and structure of indonesia email database the reference information system
Regulatory and reference information in 1C
Problems of maintaining reference information
Setting up reference information
Frequently asked questions about regulatory reference information
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The essence of normative and reference information
Normative and reference information (NSI, English Master Data) includes reference data, requirements, orders of the organization. For its presentation, reference books, dictionaries and classifiers are used, the structure of which can be linear (simplified) or hierarchical. This includes reference books that record information about clients, intermediaries, and nomenclature. With the help of this data, effective management of the enterprise is ensured.
The need for NSI exists in all areas of the company's activity. During the project launch, financial data is collected, including the amount of allocated funds, and information about contractors, performers, and creditors is organized.
In order to establish cooperation, a register of partners is formed. Preparation of the information base includes the creation of a directory of information resources. When implementing business analytics, terms and classifiers are entered into the directory and then sent to employees and contractors.
The essence of normative and reference information
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The main types of normative and reference information are various reference books and classifiers containing the necessary data for the formation of current documentation.
Thus, the formation of an invoice can be accelerated by using reference books that allow it to be filled in automatically and not to resort to manual input. If the data is out of date or contains inaccuracies, this can cause negative consequences, disrupt the work process and worsen the business reputation of the company.
Also, since reference books are the basis of the entire document flow of the company, an incorrect document leads to new failures in work.
Normative and reference information of the enterprise also plays an important role in strategic management and is used in the formation of various reports. The absence of unified normative and reference information has an adverse effect on many areas of activity. First of all, in this case, internal business processes may be disrupted.
For example, if there are erroneous data on the volume of material purchases, warehouses are filled with excess stock, which increases the cost of production. At the same time, external contacts with customers and partners are complicated.
If the price change was not recorded in all directories, as a result of which the price on the site remained the same, then when choosing a suitable product, the client can compare prices from different manufacturers and prefer your competitor, who indicated the actual data.
Thus, the following depend on the NSI:
company document flow;
preparation of all types of reports;
sales;
relations with contractors, clients, partners;
making management decisions;
company image.