Digital archive: the solution to never lose documents

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Have you ever imagined how much time you waste every day receiving, sending, processing, organizing or searching for your paper documents? What if you could free yourself from manual and repetitive tasks and start using your time and resources efficiently, focusing on managing your business? With digital archiving, it is possible .

One of the key elements for the success of any business is document organization. Day after day, there are processes that are managed by several stakeholders, scattered correspondence, invoices and other important files. And at a time when all we talk about is digitalization and the importance of technology for economic and business growth, it is essential to know that there are solutions that simplify this management .

What is a digital file, after all?

Digital archiving has gained greater notoriety with the growing need for iceland whatsapp number database to dematerialize processes and streamline work methods. And with the main objective of facilitating and increasing the speed of access to documentation, tracking files or storing information in a single location, freeing up physical space, digital archiving is a service that guarantees productivity gains and adds more value to the business. But how does digital archiving work ?

In simple terms, digital archiving stores information in a single location and facilitates structured management and sharing of that information by stakeholders . Once stored in the cloud, documents can be accessed at any time and quickly. Furthermore, with digital archiving, in addition to always knowing where documents are stored, there is a reduction in costs associated with office supplies, saving on paper, physical space and printing.

And the advantages?
Have you ever imagined the productivity and profitability gains you could have if your team was no longer assigned to repetitive paper handling tasks?

There are several benefits to Digital Archive:

Accessible and centralized information in a single location
Information is centralized in a single location and is easily classified, organized and accessed anytime, anywhere.

Total dematerialization of document archives
The entire documentary process of accounting activities is digitalized through process automation and cloud storage of documents.

Maximum productivity and profitability
Manual and repetitive tasks are minimized and resources are used efficiently, increasing productivity and profitability.

Compliance with current legislation
The digital archive complies with the legislation on the dematerialization of documents (Decree Law 28/2019).

Cost reduction and greater sustainability
With digital archiving there is a reduction in costs associated with office supplies, paper, physical space, printing or travel.

Information security
All information is secure with all security mechanisms that prevent information loss.

Better services and more added value
The productivity gains obtained allow us to offer better services, increasing added value, while focusing on business growth.

Integration capacity
With the digital archive, you can easily integrate various document flows, benefiting from integrated management of all accounting information.
What does the legislation say about digital archives?
Decree Law 28/2019 allows fiscally relevant documents – invoices, transport documents, receipts or other documents verifying goods or providing services – that are presented in paper format to be digitized and archived in electronic format, thus creating the conditions for the total dematerialization of documents.

With regard to archiving obligations, it is important to remember that taxpayers are required to archive and keep in good order all books, records and respective supporting documents for a period of 10 years, unless another period is provided for by special provision.

With digital archiving, in compliance with legislation on the dematerialization of documents, you can do without physical archives, reducing costs and increasing productivity, with the certainty that all documents are kept for the archiving period required by law and complying with all legal requirements associated with digital archiving of documents.