8 advantages of electronic invoicing for your company

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At a time when the most varied processes within organizations are being digitalized, issuing, sending and storing paper invoices no longer makes sense.

Using electronic invoices allows you to automate and optimize invoicing processes, increase your company's productivity and free up employees for tasks that add value.

Furthermore, electronic and automated billing processes result in savings of between 60% and 80% when compared to conventional billing processes, according to the consultancy Billentis .

But before we show you in detail the advantages that electronic invoicing can bring to your business, let's start with the essentials.

What is an Electronic Invoice?

An electronic invoice is a commercial document that is very similar to a israel whatsapp number database invoice. The only difference is that it has been dematerialized, meaning that it only exists in digital format and can be sent to the customer via email.

It has exactly the same validity as a paper invoice, as long as it contains the mandatory information and complies with the legal requirements to which all invoices are subject.

Its authenticity is guaranteed by being issued by certified software, usually in PDF or XML format, and by including a Qualified Digital Signature . This ensures the same validity as a paper document and allows for faster exchange of information.

But be careful, for an electronic invoice to be valid, it is not enough to save the document in PDF format and send it by email. In fact, PDF invoices will no longer be valid as electronic invoices from January 2023.

Investing in technology cannot be an excuse for falling behind, as there are solutions that are suitable for the needs of all types of companies or even for self-employed workers who want to eliminate administrative work. The benefits, as you will see, are very significant.

8 advantages that electronic invoicing brings to your business
Cost reduction (paper, inks, toners, printing material, mailing).

Increased productivity and administrative efficiency: by eliminating time-consuming manual tasks associated with processing and sending invoices.

Streamlining customer relations: through electronic delivery, both the sender and recipient are guaranteed to receive the invoice promptly. In addition, the invoicing process becomes faster and more efficient, which increases the likelihood of receiving payments on time.

Greater data accuracy: process automation reduces the occurrence of errors and eliminates the possibility of lost invoices.

Saving physical space: with electronic invoices there is no longer any need for traditional paper filing, which promotes greater efficiency in the organization of your company. The digital file is valid for a period of 10 years, that is, the legal period required for this purpose.

Greater security and confidentiality of information: the invoice is protected by security and privacy mechanisms that comply with all legal requirements, such as electronic signature.

Accessibility of documentation: solutions that use the internet allow you to not only issue but also receive and consult invoices, wherever and whenever you want, from a device with an internet connection.

Environmental responsibility: by dispensing with paper printing, it contributes to reducing the felling of trees and reducing CO2 emissions, making it a more environmentally responsible company.
In addition to making a valuable contribution to a more sustainable world, by choosing to use electronic invoicing your company is also conveying an image of innovation and modernity to customers , while gaining a competitive advantage over competitors who do not use this type of technology.

If you are a supplier to the State, we would also like to remind you that, as of January 1, 2023, the issuance of electronic invoices will also become mandatory within the scope of public contracts for micro, small and medium-sized companies, as well as for public entities as co-contracting entities. In this case, it is best to start preparing your systems for electronic invoicing now, in order to ensure the smoothest possible transition. And the solution is right at your fingertips. Discover PRIMAVERA's electronic invoicing solutions and don't miss any deadlines!