Owner and delegate of Google Contacts in the Contacts interface
Posted: Sat Feb 01, 2025 8:17 am
Once access is granted, the delegate has a certain degree of freedom with the contacts: they appear in a dedicated section under the contact owner's name. The delegate can edit the details of existing contacts, delete entries (risking losing them forever if not restored in time) and add new contacts to the list.
While that may sound convenient, it has significant limitations that make it often impractical for teams looking for a reliable, more flexible contact sharing solution.
Is Google Contacts Delegation the journalist email list Best Contact Sharing Option?
At first glance, Google Contact Delegation may seem like a convenient way to share contact lists with colleagues. It's built into Google Contacts, is easy to set up, and allows one team member to manage the shared contacts. But on closer inspection, its limitations become clear, especially for professionals and teams who need efficient, organized workflows and advanced features rather than just getting things done.
Limited visibility
One of the main drawbacks lies in its limited visibility. Delegated contacts are stored in a separate section in the interface, which means they are not displayed together with regular contacts, making it inconvenient to find them during your day-to-day tasks. When trying to quickly find the details of a client, you find yourself having to manually filter the delegate list instead of using the main search bar.
Search Problems
Speaking of search, it's also a pain: in Google Contacts, delegated contacts are excluded from the general search bar. This limitation kills productivity, especially when working with large contact lists or when searching under pressure or time constraints. Even Gmail's autocomplete feature, which is extremely useful for speeding up communication, doesn't recognize delegated contacts. For teams that handle dozens of emails every day, this is a frustrating drawback.
No integration with other Google tools
Integration, or lack thereof, is another major challenge. Delegated contacts don't show up when scheduling a meeting in Google Calendar or sharing a file in Google Drive. If your team uses Google Workspace as their main collaboration ecosystem, this inconsistency can cause unnecessary friction. You're left with a fragmented experience that's at odds with Google's cohesive environment.
While that may sound convenient, it has significant limitations that make it often impractical for teams looking for a reliable, more flexible contact sharing solution.
Is Google Contacts Delegation the journalist email list Best Contact Sharing Option?
At first glance, Google Contact Delegation may seem like a convenient way to share contact lists with colleagues. It's built into Google Contacts, is easy to set up, and allows one team member to manage the shared contacts. But on closer inspection, its limitations become clear, especially for professionals and teams who need efficient, organized workflows and advanced features rather than just getting things done.
Limited visibility
One of the main drawbacks lies in its limited visibility. Delegated contacts are stored in a separate section in the interface, which means they are not displayed together with regular contacts, making it inconvenient to find them during your day-to-day tasks. When trying to quickly find the details of a client, you find yourself having to manually filter the delegate list instead of using the main search bar.
Search Problems
Speaking of search, it's also a pain: in Google Contacts, delegated contacts are excluded from the general search bar. This limitation kills productivity, especially when working with large contact lists or when searching under pressure or time constraints. Even Gmail's autocomplete feature, which is extremely useful for speeding up communication, doesn't recognize delegated contacts. For teams that handle dozens of emails every day, this is a frustrating drawback.
No integration with other Google tools
Integration, or lack thereof, is another major challenge. Delegated contacts don't show up when scheduling a meeting in Google Calendar or sharing a file in Google Drive. If your team uses Google Workspace as their main collaboration ecosystem, this inconsistency can cause unnecessary friction. You're left with a fragmented experience that's at odds with Google's cohesive environment.