Large paragraphs
When writing a business text, try to adhere to the principle of "One paragraph - one thought". It is especially relevant in our time, because everyone tries to exchange short messages that do not take much time. Few people like to read long letters: they may open it, but not delve into the essence. To make it easy for the reader to grasp the meaning, divide the message into short and concise paragraphs.
Allowing grammatical and spelling errors
In the world of technology, there instagram database are programs that act as a competent assistant when writing texts. But they cannot take into account all the mistakes, especially if special terms are used. To improve your literacy, spend time studying dictionaries and reference books, and also improve your knowledge using websites that contain Russian language rules. If someone notices a mistake in yours and points it out, do not be too upset. Let this become an experience for you that will help you avoid a similar situation in the future.
Download a useful document on the topic:
Checklist: How to Achieve Your Goals in Negotiations with Clients
Examples of business letters of some types
Below we have provided examples of some types of business letters and their samples.
Commercial offer
To the General Director
of OOO Liniya,
Sergei Gennadievich Novikov
Dear Sergey Gennadievich!
In response to your request, we are sending you our offer for the supply of office supplies.
Our company is the largest supplier of products for offices and stationery stores in the region. Our wide range of products allows you to choose what is most suitable for your company. You can order goods in bulk or individually. Our clients include such large companies as Arion LLC, Samson-Agro OJSC, Avangard-TEHNO, Pulse trading holding and the Gigant supermarket chain.
We offer you to purchase all office supplies from our company. Attached to the letter you will find a detailed price list, as well as a list of products that are currently discounted.
Sincerely,
Director of Lastik LLC
Dolgov G.D.
As a rule, the task of business communication is to convince one of the parties to purchase a product or simply to get acquainted with it. From the first sentences it becomes clear that before this letter a request for a price list was sent.
In addition, the sender indicated, as an example, the names of large client companies with which they cooperate. The letter comes with an attachment, which contains a price list and a list of promotional items, so the message is not only commercial, but also accompanying.
Examples of business letters
Response letter to a message with a commercial proposal
To the Director of OOO "Lastik"
Dolgov G.D.
Dear Gennady Dmitrievich!
Based on the results of the commercial offer and price list received from you (letter dated 10.03.2020), we are ready to inform you that we want to place an order. Attached to the letter is a list of items and the quantity we need. We ask you to deliver the goods to us by 20.03.2020. We guarantee payment by 25.03.2020.
With best wishes,
Director of OOO Liniya
Novikov S. G.
This letter is signed by the director of the organization, but it could have been signed by another representative of the company, for example, the head of the supply department. In addition, this is not just a response, but a letter of guarantee in which the sender claims that he will pay for the goods within the time period specified by him.